Governance structure

The Shapley Heath Garden Community project has a robust governance structure, making decisions effectively and transparently. It reflects our ambition for the project to be led locally – including participation from local stakeholders and residents.

The minutes from meetings are available on the documents page.

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Shapley Heath Garden Community Opportunity Board

The Opportunity Board leads the evaluation of the Garden Community opportunity. Containing representatives from key stakeholders and chaired by Hart District Council, it is responsible for the following:

  • Is accountable for the project’s expenditure and overall work of the project
  • Develops a project plan to evaluate the opportunity with clearly defined milestones and outcomes, including risks and risk mitigation
  • Brings together the evidence, expertise and views of all work streams to provide a holistic view of the Garden Community and the opportunities it might bring. It recognises potential constraints – providing guidance, support and finding solutions where obstacles occur
  • Encourages and strengthens links between the project and other relevant communities and stakeholders, including agreement on the engagement strategy
  • Reviews and agrees procurement for reports, studies, expertise and services related to progressing the project

The Opportunity Board comprises the following members:

  • Hart District Council’s Cabinet Member for Place (Chairperson)
  • Hart District Council’s Cabinet Member for Communities
  • Hart District Council’s Group Leaders
    • Community Campaign Hart
    • Conservatives
    • Liberal Democrats
  • Strategic Lead for Hampshire County Council
  • Ward councillors representing:
    • Hartley Wintney
    • Hook
  • M3 Local Enterprise Partnership representative
  • Homes England representative
  • Two representatives from the Landowner Forum
  • Two representatives from the Stakeholder Forum

The Stakeholder Forum

The Stakeholder Forum champions community and organisational engagement throughout the investigation of the vision and objectives underpinning the evaluation of the Shapley Heath opportunity. This includes the possibilities for community ownership (i.e., the long-term stewardship of assets).

The Stakeholder Forum comprises key community stakeholders, including business sector, public sector and third sector organisations.

It oversees community-wide engagement and helps to reach seldom heard voices. It provides local insight to the Shapley Heath Garden Community Opportunity Board. Membership of the Stakeholder Forum includes:

  • Parish Council representatives from the following parishes: Winchfield, Hook, Hartley Wintney, Dogmersfield, Odiham
  • Community Stakeholder Organisation representatives e.g., church diocese
  • Business sector representatives
  • Third sector (voluntary sector) representatives e.g., Hart Voluntary Action
  • Housing association representatives
  • Public sector representatives (e.g., health, education, highways)
  • Support from the Council’s Shapley Heath Garden Community team
  • Technical experts from within Hart District Council (e.g., conservation, heritage, ecology)

The Stakeholder Forum is made up of five thematic groups. These were created to bring focus and efficiency to the consultation process. Each group has two representatives that sit on the Steering Group. The Steering Group allows for the combined thoughts to reach innovative solutions to influence the art of the possible in the exploration of a Garden Community at Shapley Heath. Read the list of organisations that make up the Stakeholder Forum.

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Homes and Heritage

  • Housing mix and design
  • Heritage and design guides
Community and Wellbeing Icon

Community and Wellbeing

  • Community identity and services
  • Employment opportunities
  • Community cohesion
Sustainable Transport Icon

Sustainable Transport

  • Integrated and sustainable transport
  • Modal shift
Green Spaces Icon

Green Spaces

  • Green infrastructure
  • Leisure and play
  • Ecology and biodiversity
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Future Proofing

  • Resilience to climate change
  • Positive response to changing circumstances
  • Innovation and technology

The Landowner Forum

The Landowner Forum provides a sounding board for those with significant land ownership (or their nominated representatives). Representatives are from within the area of the proposed Shapley Heath opportunity.

The forum seeks to discuss landowner project-related topics and ensuring an effective exchange of views and information.

The area we are investigating is located within the middle of the district. The area reaches north to the A30, west to the River Whitewater (adjacent to Hook) and to the south/east the Basingstoke Canal. The M3 and the mainline railway cross the area (east/west). All or part of Odiham Road, Bagwell Lane, Totters Lane, Station Road and Winchfield Railway station are located within the area.

The map shows the broad area within which we are looking to see if we can provide a suitable space for a new community with up to 5,000 homes. It is a wide area of search, and it is not intended to suggest that the new community will fill the entire area.

The Garden Community Project Team

Three Hart District Council officers support the project as the Garden Community Project Team. The joint chief executive leads the team, recognising the size of the ambition and opportunity.

The Project Team focuses on the day-to-day management and needs of the project and manages and implements the project plan. It will identify and oversee any project working groups.

The project team reports directly to the Opportunity Board. Key responsibilities include:

  • Managing progress against the project plan, including key tasks and milestones.
  • Identifying risks, benefits, and issues and reporting these to the Board, Stakeholder Forum and/or Landowner Forum as appropriate
  • Tracking and supporting all work streams, seeking technical research to enable evidence-based decision making
  • Analysing feedback from broad community engagement and providing this to all groups for consideration on next steps
  • Liaison, coordination and management of all groups and forums
  • Monitoring and reporting spend against budgets, identifying and applying for funding opportunities
  • Appointing/commissioning organisations to deliver outcomes. e.g., consultants, advisors, etc.
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