Privacy Notice for Garden Community Project
Hart District Council (HDC) is the body exercising control over the purpose for which and the manner in which your personal data is processed.
Data Controller’s contact details:
Data Protection Officer: email@example.com or calling 01252 622122 and asking to speak to the Data Protection Officer.
The purposes of processing data:
HDC’s Garden Community Team is a non-statutory function which has been established to investigate the opportunity for a new Garden Community within Hart. This is achieved, in part, by engaging with residents, businesses and stakeholders to understand their needs/aspirations for a new Garden Community.
The website will encourage residents, businesses and stakeholders to sign up to updates (including newsletters) which is sent using Mailchimp. Your email address may also be used to contact you about Garden Community related activities. Your email address will not be shared with anyone else, and anyone can unsubscribe at any time. You can unsubscribe at any time by emailing firstname.lastname@example.org.
Should you provide the Garden Community Team with personal data in consultation feedback (for example names, email address, address, telephone number, IP address and cookies) relating to you and/or your organisation or business, the personal data provided by you may be used for the following:
- To help HDC better understand the requirements for a new community, we may conduct consultations and analyse the information you provide to the Garden Community Team;
- Feedback from you, your organisation or business may be shared with the members of the Stakeholders/Landowners Forums or other key stakeholders to investigate the needs/aspirations for a new Garden Community.
Legal basis for processing data:
We will always ask your consent to share your personal information unless we have a legal duty or power to provide it without your consent, for example as part of the National Fraud Initiative.
The Garden Community Team is able to process relevant personal information. This is because:
- the data subject has given consent to the processing of his or her personal data to receive updates (including newsletters), to be contacted about Garden Community related activities, to help HDC better understand the requirements for a new community by way of consultations and feedback.
- processing is necessary for the purposes of the legitimate interested pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data.
The source of the personal data:
For the purposes of Garden Community activities, personal data will be sourced through a variety of means including face to face contact, web forms, emails, phone calls, networking, Stakeholder/Landowner Forums and receiving business cards.
Recipients and categories of recipients of the personal data:
Recipients are HDC staff involved in the administration and management of the Garden Community Team. SurveyMonkey (an online survey platform) is used in the on-line survey. Mailchimp (an online email marketing service) is used for the updates. It may also be shared with the Council’s technology suppliers, for example our hosting provider (DigitalDinos and Capita), and Chelgate Limited (a public relations consultancy contracted for that purpose by the Council).
Feedback from you, your organisation/business may be shared with the members of the Stakeholders/Landowners Forums or other key stakeholders to investigate the needs/aspirations for a new Garden Community.
We welcome feedback to the Garden Community Team via email@example.com. We do not plan on collecting any personal data (beyond for example names, email address, address, telephone number, IP address, cookies and consultation responses), however, if we receive any other personal information and think it is in your best interest, we may send your information onto other departments in the Council and Councillors.
For further details on how your information is used, how we maintain the security of your information and your rights, including how to access information we hold on you and how to complain if you have any concerns about how your personal details are processed, please visit www.hart.gov.uk/privacy.
Further information on onward transfers:
HDC will not transfer the personal data you have provided outside of the UK or European Union without additional safeguards,
How long the personal data will be kept for:
The personal data you have supplied will be destroyed 2 years after the Garden Community Team first collected the data. All emails will be deleted within 6 months of receipt (then placed for a further 6 months in an accessible archive before finally being deleted).
Statutory Obligations to provide the personal data:
There is no statutory obligation on you to provide any personal data about you, however, if you do not you will be unable to receive updates on the Garden Community project and we’ll be unable to contact you about Garden Community related activities.
Automated Decision Making:
The personal data provided by you will not be used for any automated decisions.
Will the personal data be processed for a different purpose?
If you have any worries or questions about how your personal information is handled please contact our Data Protection Officer by emailing firstname.lastname@example.org or calling 01252 622122 and asking to speak to the Data Protection Officer.
If you are dissatisfied with how your personal data is processed by HDC then you have the right to complain to the Information Commissioner who can be contacted at: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow SK9 5AF.
Cookies are small text files that are placed on your computer when you visit the Shapley Heath Garden Community’s website. They are used in order to make the website work, or work more efficiently, as well as to provide information to the Shapley Heath Garden Community team about how the website is doing.
Cookies help to improve your experience on the site. For example, they can enable a service to recognise your device so that you don’t have to give the same information several times during one task. However, cookies can’t be used to identify you personally.
The Shapley Heath Garden Community team uses three types of cookies:
- Necessary cookies;
- Analytics/Performance cookies
- Marketing cookies
Necessary cookies are required to make the Shapley Heath Garden Community’s website work. They enable core functionality such as navigating the web pages, accessing secure areas and protecting the website from attack, robots and spam. The website can’t offer an opt-out as without them its site won’t work. These cookies can only be disabled by changing your browser preferences.
Analytics/Performance cookies are used to collect information about how visitors use the Shapley Heath Garden Community website. The Shapley Heath Garden Community team uses the information to compile reports and to help improve its site. For example, the data collected includes: the number of visitors to the website, where visitors have come to the website from, the pages they visited and which web pages are most frequently visited. These cookies collect information in a way that does not directly identify anyone.
These cookies track your online activity to help advertisers deliver more relevant advertising or to limit how many times you see an advert. These cookies can share that information with other organisations or advertisers. These are persistent cookies and almost always of third party provenance.
|_ga||This cookie is installed by Google Analytics. The cookie is used to calculate visitor, session and campaign data and keep track of site usage for the site’s analytics report. The cookies store information anonymously and assign a randomly generated number to identify unique visitors.||2 years|
|_gid||This cookie is installed by Google Analytics. The cookie is used to store information of how visitors use a website and helps in creating an analytics report of how the website is doing. The data collected includes: the number visitors, the source where they have come from and the pages visited in an anonymous form.||1 day|
|_gat||This cookie is installed by Google Analytics to throttle the request rate to limit the collection of data on high traffic sites. 1 minute.||1 minute|
|CONSENT||These cookies are set via embedded youtube-videos. They register anonymous statistical data on for example how many times the video is displayed and what settings are used for playback.No sensitive data is collected unless you log in to your google account, in that case your choices are linked with your account, for example if you click “like” on a video.||16 years 5 months 4 days 13 hours 28 minutes|
|YSC||This cookie is set by Youtube and is used to track the views of embedded videos.||session|
|VISITOR_INFO1_LIVE||This cookie is set by Youtube. Used to track the information of the embedded YouTube videos on a website.||5 months 27 days|
|test_cookie||This cookie is set by doubleclick.net. The purpose of the cookie is to determine if the user’s browser supports cookies.||15 minutes|
|IDE||Used by Google DoubleClick and stores information about how the user uses the website and any other advertisement before visiting the website. This is used to present users with ads that are relevant to them according to the user profile.||1 year 24 days|
|yt-remote-device-id||These cookies are set via embedded youtube-videos.||never|
|yt-remote-connected-devices||These cookies are set via embedded youtube-videos.||never|
Changing your cookie settings
You can change your cookie preferences at any time. Simply adjust the available slider to ‘On’ or ‘Off’, then click ‘Save and close’. You may need to refresh the page for your settings to take effect.
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set, visit www.aboutcookies.org or www.allaboutcookies.org.
Find out how to manage cookies on popular browsers:
To find information relating to other browsers, visit the browser developer’s website.
To opt-out of being tracked by Google Analytics across all websites, visit http://tools.google.com/dlpage/gaoptout.
Further information and guidance
To read more about cookies, visit the Information Commissioner’s website.